The Vice-President (VP) of Operations and Construction exercises executive responsibility for construction, regional operations, system control and dispatch, and right of way areas. As such, in addition to fiduciary and operational responsibilities, the incumbent must provide for the Cooperative a general level of leadership that will be readily accepted, encourage action and produce accountability. Promotes and teaches safety practices and procedures and ensures a culture of workplace safety. Works with the Engineering Department by coordinating schedules and work practices to promote efficient operations. May work with the membership promoting the practices and objectives of the Operations Department.
To actively participate as a member of the Strategic Management Team, where decisions and plans are developed to ensure that the Cooperative’s strategies, goals, and objectives are accomplished. To ensure that all Operational Services Department’s functions are represented as a member of the Strategic Management Team.
To plan, organize, direct and coordinate the activities of construction, operations, system controls and dispatch, and right of way in such a manner as to continuously improve in these areas. This includes identifying needs in training, personnel and/or equipment.
To assist in the development, maintenance and administration of the policies and procedures for operations, construction, and maintenance of Cooperative substations, distribution networks and transmission systems to ensure the most reliable systems for members. To ensure these meet RUS guidelines and specifications. Administers in a professional manner, the labor and material contracts associated with the Cooperative's substation and transmission projects so as to ensure that the construction contractors are always in compliance with the contract's schedule and terms and conditions.
To manage the Cooperative’s outage program and advise on ways to keep outage hours for our members to a minimum in accordance with Cooperative and RUS guidelines. To provide Cooperative members with the best possible service consistent with good business practices, safe working procedures, and environmental acceptability. To assist in providing prompt, efficient, reliable continuity of electric service by developing restoration service procedures that will promote goodwill between the Cooperative and its members.
To develop and maintain efficient and effective relationships with power suppliers, other cooperatives, adjacent utilities, VMDAEC, ODEC, and state and federal regulatory agencies.
To ensure integration and enterprise-wide vision of operational technologies including OMS, GIS, WMIS, AMI, etc.
To ensure that all Cooperative personnel assigned to the Construction Department comply with all provisions of the agreement between the Cooperative and Local 1307 IBEW, approved Cooperative policies, work procedures and the Cooperative Safety Rules Manual.
Reports to: President & CEO
Supervises: Director, Special Projects – Operations; Director, Operations & Construction; Director, Vegetation and Environmental Management; Supervisor of Construction Services; Supervisor of System Control and Dispatch
Directs: Various outside professionals such as lawyers, consultants, surveyors, right of way agents, construction inspectors, and real estate appraisers, as well as outside contractors associated with the Cooperative's projects
Duties and Responsibilities:
To actively participate as a member of the Strategic Management Team, where decisions and plans are developed to ensure that the Cooperative’s strategies, goals and objectives are accomplished. To ensure that all Operational Service Department’s functions are represented as a member of the Strategic Management Team.
Direct and assist in the preparation of the annual department capital and operations budgets for the areas of operations, construction, energy, dispatching and right of way.
To collaborate with the VP, Engineering and Technical Services and other Department Directors in setting and carrying out the overall goals and objectives of the department and the Cooperative. To also keep the President & CEO informed of ongoing projects, and to advise of any problems or situations that may occur.
Negotiate overhead and underground contracts relating to the Cooperative Work Plan for line extensions and system improvements. To administer these contracts and ensure quality and safe working procedures. To negotiate and administer other contracts relating to underground locating and other maintenance agreements, including pole inspection and aerial patrol.
Assist with the preparation of the Cooperative’s Multi-year Work Plan.
Determine the need for contractors in the construction and maintenance of overhead, underground, and underground location services.
Assist the Director of System Planning and Design in special projects involving transmission lines and substations.
Responsible for developing, implementing and updating the Cooperative’s major outage response plan. Direct the coordination of outages involving power suppliers, provides appropriate contact lists, and administers mutual aid agreements between the Cooperative and these power suppliers. Responsible for the coordination of major power outages between regions and other cooperatives, including mutual aid agreements. Directs and coordinates all major outages restoration activities.
Responsible for coordinating disaster and declared emergency efforts, including records for FEMA reimbursement. Serve as the Cooperative’s primary agent involving applications for FEMA assistance, and coordinate the required reporting and documentation for each FEMA project. Meet with FEMA representatives during the process.
Ensure adherence to established standards, practices, and safety requirements through frequent field checks and special projects.
Administer the call answering contract with Cooperative Response Center (CRC) and communicates regularly with CRC representatives. Responsible for annual budgeting and monthly CRC invoicing of this service.
Develop and implement, along with other management members, the operational plan required to accomplish the Cooperative’s goals and objectives.
Review the functions and activities of the Operations and Construction Services Department and recommend policies and procedures necessary to meet system objectives.
Ensure that the Operations Center is adequately staffed to allow for extended hours of operations.
Supervise and manage direct-report employees to include developing adequate job descriptions, appraisals and professional development and training plans, recommending wage adjustments and participating in the hiring and termination process.
Responsible for making certain that employees answering directly to this position accept the responsibilities and authorities described in their position description and are fully knowledgeable of Cooperative safety rules. Appraise annually the performance of personnel assigned under his/her area of supervision and counsel with these employees to help them to develop and improve.
Collaborate in the Development, review and revision of job descriptions and specifications for the Operational and Construction Services Department.
Manages the Outage Management System and assure the system functions properly, and coordinate training needed in the continued development of this system.
Prepare and negotiate contracts with construction contractors for Work Plan overhead and underground line extensions and system improvements, and with other contractors for work involving maintenance and underground cable locating. Consult with VP Engineering and Operations and make recommendations concerning these contracts. Administer these contracts and ensure compliance with the contracts’ terms and conditions, to include mitigating contractual disagreements between Cooperative personnel and contractor personnel on the understanding and wording of contracts.
Attend and participate in special meetings, shows and seminars as directed or required.
Direct and administer the standards to be followed in reporting supplier outages and major outages to ODEC and to the State Corporation Commission.
Assist Director of Technical Services in planning, coordinating, administering, annually updating and distributing the Cooperative’s Load Curtailment Plan and Underfrequency Response Plan.
Establish operating procedures for successful operation of the Energy Services Department.
Facilitate monthly meetings of the Cooperative Service Reliability Management Team. Prepare monthly and annual outage reports that are reviewed by the Team as well as Cooperative Management. After Team reviews of outage reports and individual outage events, recommend additional maintenance and R/W work to be performed in areas where improvements are needed.
Perform other duties as assigned.
Establishes and maintains the following contacts and relationships for the purpose of coordination and communication between departments:
President and Chief Executive Officer: Work closely to keep informed of pertinent Cooperative issues.
Vice President of Corporate Services: Coordinate all matters concerning the Cooperative. Work closely in planning so common objectives can be reached.
Vice President of Human Resources: Coordinate all matters concerning the Cooperative. Work closely in planning so common objectives can be reached.
Tactical Management Group: Coordinating with the Tactical Management group, budgeting, strategic planning and other processes necessary in the management of the organization.
Director of Operations & Construction: To assist in activities relating to outage management and to ensure the most reliable service to Cooperative members. To coordinate maintenance and patrol of transmission and distribution facilities. To coordinate operational procedures and hot-line work training for the Cooperative’s area servicemen.
Director of System Planning and Design: To review major projects and plans of the Operational and Construction Services Department; to inform the manager of new developments, to obtain information, guidance, and interpretations of policies; and to obtain necessary approvals.
Director of Technical Services: To provide monitoring of substation equipment and to report alarms to appropriate personnel. To also provide support to the substation maintenance crews as needed.
Supervisor of System Control and Dispatch: To provide monitoring of SCADA equipment and to report alarms to appropriate personnel.
Members: To maintain courteous and cooperative relationships which will promote goodwill between the Cooperative and its members.
Public: To actively participate in civic and community affairs and projects in such a manner as to bring improved public relations to the Cooperative; to seek every opportunity to obtain understanding, acceptance, and support for the Cooperative’s plans, programs, and objectives.
Utility contractors: To develop and promote professional relationships that will result in quality work performance and safe working practices by our contract crews.
Electric utilities: To maintain effective relationships with power suppliers and neighboring cooperatives to assure coordination of efforts on outage management and mutual aid agreements.
Federal Emergency Management Agency: To communicate with and provide information necessary for the application of assistance for damage caused by major storms. To collect and compile information relating to labor and materials used and coordinate the necessary meetings with the appropriate representatives of the federal agency.
State Corporation Commission: To communicate with and provide information needed for power supplier and substation outage information. To represent the cooperative on issues involving specifications and regulations required by the Underground Damage Prevention Act. To interpret and explain new regulations to assure compliance.
Old Dominion Electric Cooperative: To provide information pertaining to substation and power supplier outages. To administer the Cooperative Load Curtailment Plan and provide current information and annual updates to the Plan. To meet regularly with ODEC and Dominion to review reliability of Dominion’s feeds to our delivery points.
Virginia Department of Transportation: To communicate with and make necessary applications for permitting of our mobile transformers and vehicles hauling equipment and other oversize loads. To provide necessary information to DMV regarding requests for blanket hauling permits.
Virginia-Maryland-Delaware Association of Electric Cooperatives: To coordinate major outages with VMDAEC and request assistance when needed and provide assistance to our neighboring cooperatives when requested. To represent the Cooperative on issues relating to specifications and regulations directed by federal and state agencies. To attend meetings and participate in discussions regarding these new specifications and regulations.
The Virginia Board for Contractors, Department of Professional and Occupational Regulation: To maintain a Virginia Class A Contractor’s License and keep current on new rules and regulations.
Vendors: To acquire information as needed for specifications development and for equipment and supplies used by the department.
Bachelor of Science degree or equivalent in computer science or the field of engineering preferred. A completed Lineman’s Development Program or equivalent dispatch operations training program preferred. NRECA courses in supervision or equivalent preferred. All of these preferred requirements may be substituted for equivalent experience.
Ten (10) years of progressively responsible utility experience, including but not limited to: electric system dispatching, operations and construction, related experience in electric power and basic maintenance procedures, supervisory responsibility and project management. This includes transmission, substation, distribution line construction specifications and RUS approved materials. Must be familiar with RUS’s system of accounting pertaining to work order procedures and of closing out of contracts. Must have experience with contract administration and negotiation.
Must have knowledge and skills to coordinate the operations of an electrical system and the switching of substations and circuits. Must have a thorough knowledge of electrical operations and construction and of a rural distribution cooperative to include transmission, substation and distribution lines. Must be familiar with operational procedures involving the use of special equipment and apparatus. Must be proficient in the operation and use of the the Cooperative Outage Management and Customer Care and Billing Systems. Must have a thorough knowledge of Cooperative safety rules. Must possess basic computer skills, to include a working knowledge of Microsoft Office products, including, but not limited to: Outlook, Excel, Word and PowerPoint as required by job responsibilities.
Abilities and Skills:
Must be able to coordinate the duties of the operations and construction services department staff to assist management in carrying out its commit to provide the highest level of service to all consumers. Must be able to evaluate and analyze operational issues and make rational decisions in stressful situations while considering safety as priority. Must have the ability to coordinate inspection and maintenance programs to ensure the integrity of the distribution system. Must be able to make field and office decisions concerning the construction, retirement or operation of the cooperative plant. Must be skilled in coordinating system operations and dispatching crews during routine operations and during outages and must be able to coordinate restoration of electrical services during major storms and outages. Must communicate well with employees and members in order to resolve issues and claims against the Cooperative. Must be able to communicate effectively with a variety of contractors, power suppliers, other utilities and with county and state emergency coordinators and officials and project a good image for the Cooperative. Must be proficient with the use of PCs, SCADA, and other equipment used in the daily operation of the electric system. Must be willing to train other employees in the department in operational procedures and must also be willing to receive training in new systems, as they become available.
Work schedule will consist of mainly office work with some field trips planned for training and system updates. Will be expected to be available in emergency situations and subject to on-call 24 hours a day. During major storms and major outages, long hours of work can be expected. Provides support to the VP of Engineering and Operations in day-to-day involvement with other electric utilities regarding transmission matters and general operations. Flex time will be required during different times of the year to ensure efficient operation of the dispatch center. Occasional out-of-town technical seminars and conferences can also be expected.