The Operations & Facilities Management Department at Washington University School of Medicine is committed to delivering a comprehensive range of services to support the medical campus.
Responsible for and supervises the operation of an FE Team that provides maintenance to an assigned section of the overall Medical School. The manager assists the Assistant Director in coordinating the assignment of projects, method of completion of projects and tasks, approval of expenditures, staffing assignments, approval of necessary overtime, interviewing and hiring new employees and performing necessary training. Also manages small and medium-sized facilities-related projects from the conceptual phase to project completion.
We oversee maintenance and operations for 65 buildings, covering more than 11.1 million gross square feet of space. This includes the 11-story, 609,000-square-foot neuroscience research building, which houses one of the worldâ™s highest concentrations of neuroscientists. Our responsibilities include operational and administrative support, strategic planning, and project management.
Furthermore, as the School of Medicine continues to expand its presence both on and off campus in areas such as teaching, clinical care, and research, our team remains instrumental in ensuring the seamless delivery of clinical care, advancing research initiatives, and facilitating educational endeavors.
Job Description
Primary Duties & Responsibilities:
Tour service area and/or project sites daily, observing, noting, anticipating, and communicating facilities-wide issues, which should be addressed.
Inspect in progress and completed work for compliance with the quality and needs of the campus community.
Interact with contractors and oversee the applicable contracting process in the service area.
Visit work sites to assist workers in job performance, training, and encouraging workers to devise solutions to problems, that may arise.
Direct workers in scheduled maintenance, emergency maintenance, installation, and other needed functions in one or more service areas.
Schedule/direct work and employees with an emphasis on planned/proactive maintenance, ensuring compliance with all regulations and codes.
Complete all work/projects on schedule and within the provided budget.
Manage all assigned capital and expense projects including all bid documentation development, sourcing, obtaining quotes, scheduling, and overseeing progress.
Ensure fiscal value by using internal labor where feasible. Interface with building representatives to ensure customer satisfaction, and solicit feedback to promote continuous improvement.
Coordinate/meet with other Facilities staff, the business managers, department liaisons, or other appropriate campus representatives on facilities-related issues, including identification of potential capital projects and development of bid documentation including scope of work, project budget, and funding appropriation requests.
Oversee interviewing, hiring, performance appraisals, communication, training/education, progressive discipline, and other personnel-related functions.
Work toward reducing emergency maintenance by using planned maintenance programs to mitigate higher cost emergency repair and subsequent downtime due to failure.
Direct and account for use of staff, materials, inventory, budget, etc., within the team managerâ™s authority in a manner, which provides the best value to the University, and within the policy guidelines of the University. This includes involvement in the required procedures and documentation for service area personnel, project bidding/accounting, and other areas of responsibility.
Be proactive in accident prevention and responsive within the departmental policy to any employee accidents. Ensure availability of safely functioning tools and required safety equipment as well as necessary mechanical and electrical testing equipment.
Assist in training programs to enhance the overall skill level of each team member.
Observe and communicate cleaning, grounds, security, safety, utility, construction project, and other facilities-related issues with the appropriate representative(s) within the department, the University, or the contractor providing the services.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Various WU buildings within the BJC / WUMC facilities
Normal office environment
Requires extensive safety training
Stockroom or warehouse
Exposure to chemicals
High noise environment
Dust, dirt, grease, or other disagreeable elements
Exposure to moving machinery
Ability to travel to various on- and off-campus locations
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Physical Effort
Typically sitting at a desk or table
Typically standing or walking
Typically bending, crouching, stooping
Repetitive wrist, hand, or finger movement
Using tools requiring high dexterity
Occasional lifting (25 lbs or less)
Occasional lifting (25 â“ 50 lbs)
Equipment
Office Equipment
Simple hand tools
Heavy equipment (buffers, mowers, forklifts, etc.)
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A Class E (MO) or Class D (IL) license and a good driving record are required for this position.
More About This Job
Preferred Qualifications
Facility Management Professional (FMP).Â
Experience with critical facilities.
Preferred Qualifications
Education:
Associate degree, Bachelor's degree
Certifications:
Facility Management Professional (FMP) - International Facility Management Association (IFMA)
Work Experience:
Facilities Management (4 Years)
Skills:
Biosafety Level 3, Building High Performance Team, Collaborative Technologies, Critical Thinking, Customer Service, Decision Making, Electrical Systems, Environment Health and Safety, Facility Management, Fire Safety, HVAC Systems, Light Carpentry, Microsoft Office, Oral Communications, Organizational Commitment, Plumbing, Professional Integrity, ServiceNow Platform, Strive for Excellence, Teamwork, Workday, Written Communication, Zoom Video
Grade
G14
Salary Range
$75,200.00 - $128,800.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.