Manager of Special Projects, Alterations and Renovations
OFFICE OF FACILITIES & MAINTENANCE
The Manager of Special Projects, Alterations and Renovations (MSPAR) will lead and provide oversight for special projects that include construction, alterations and renovations. The MSPAR works under the guidance and supervision of the Senior Director of Plant Operations and collaborates with key Facilities team members to ensure that project and program goals are met within the prescribed time frames and budgets. Responsibilities are varied and may involve selecting professional design staff; coordinating the activities of clients, contractors, inspectors, movers, vendors and others associated with the project; monitoring and verifying project progress, cost and quality; resolving problems that arise during the project; working with city, state and federal agencies and officials to ensure compliance and safety; and communicating with project stakeholders regarding program, budget, schedule and construction impact.
Coordinate construction and renovation of special projects generally under $1M as assigned by Senior Director of Plant Operations.
Solicit bids, evaluate bid submissions and make recommendations for contractor and/or vendor selection.
Oversee all phases of Special Projects from concept through design and construction until completion of the warranty period.
Coordinate with the appropriate facilities staff on all assigned Work Requests including but not limited to cost, scheduling and the addition or replacement of equipment in the work order system.
Maintain As-Built documents and Owner’s and Maintenance Manuals electronically.
Coordinate all projects with Maintenance, Grounds, Custodial and Administrative team as necessary.
Make regular inspections of construction projects and workmanship to assess progress against project goals and schedules, assess conditions and ensure compliance with applicable laws and regulations, take appropriate action and follow through when warranted, and ensure work is completed to the client’s satisfaction.
Ensure all renovations and alteration activities conform to the campus master plan and college standards in order to maintain consistency within the College facilities.
Participate in the identification and selection of contractors, consultants, architects, engineers, and vendors.
Prepare and distribute Requests for Qualifications and Requests for Proposals to architects, construction managers, contractors, and other professionals as part of the process for hiring professional services.
Administer and review contracts/agreements in preparation for execution by others.
Prepare and review estimates and schedules for all projects including value analysis and potential work around schedules to correct/address adverse trends.
Assist the Senior Director of Plant Operations in preparing for department meetings, trustee meetings, and other campus meetings.
Ensure contractual obligations are met and appropriate construction safety plans are in place.
Safety and Work Habits
Maintain an acceptable attendance record, punctuality and meeting deadlines.
Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
Follow established procedures for dealing with such potential hazards.
Promptly reports accidents on the job, preparing and submitting accident reports.
Participate in safety, emergency preparedness and emergency response training and exercises.
Assist with other special projects, initiatives, and duties as assigned.
Interact and develop effective working partnerships with other departments and team members to attain department goals, objectives and enhance services.
Respond independently to inquiries requiring knowledge of systems, policies, procedures and guidelines.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
Required, Knowledge Skills and Abilities
Knowledge of California building codes; standards of design and light construction; and basic construction techniques and materials.
Knowledge of environmental and sustainability practices; and leadership in energy and environmental design (LEED) green building rating system.
Knowledge of principles of engineering and architectural design and project management; and cost estimating and construction scheduling.
Knowledge of various construction, mechanical and electrical system trades which provides the ability to determine acceptable and unacceptable products.
Ability to read, understand and interpret technical schematics, architectural blueprints, plans and specifications and technical materials; ability to explain complex planning, design, construction, repair and installation concepts and solutions in a clear and concise manner to small and large groups.
Ability to converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design, and construction of the various building types which occur on a residential college or similar environment.
Ability to assess equipment and system problems, conduct appropriate research, draw correct/accurate conclusions and recommend or take action to resolve problems in a safe, timely, and correct manner.
Ability to prioritize and organize people and activities; ability to understand how to separate and combine tasks into efficient workflows; ability to capitalize on opportunities for synergy and integration; adept at simplifying complex processes and accomplish goals with limited resources; ability to exhibit attention to detail; demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy, high-paced environment.
Ability to prioritize and manage multiple projects, meet deadlines and schedules, organize work, focus on critical needs, and develop action plans throughout various stages.
Ability to communicate clearly and concisely orally and in writing; use of proper formats, grammar, and punctuation, and other writing standards; ability to apply various methods of graphic presentation and construction documentation; ability to prepare coherent presentations and write reports, memoranda, and other correspondence/documents; and strong presentation skills.
Strong interpersonal skills that include tact, diplomacy and the flexibility to work with the College’s various constituencies.
Ability to act with a high degree of personal integrity, adapt to the climate and culture of the campus and become familiar with procedures, policies, and processes as well as understand the reasoning behind them.
Ability to exercise a high degree of accurate and independent judgment, tact and discretion.
Strong analytic, problem solving, critical thinking and research skills. Ability to analyze and interpret data and reports of varying complexity using a variety of software applications.
Ability to work with a broad and diverse campus community and foster a collaborative team environment; build and maintain effective relations with the College’s various constituencies.
Knowledge of office management methods, procedures and techniques that includes principles of budgetary planning and management.
Proficiency and skills in a variety of computer programs including Word and Excel with the ability to use spreadsheet programs with a high degree of accuracy; proficiency with Internet based systems and the ability to learn and use new technology and software.
Ability to work effectively in a service-oriented environment subject to frequently changing priorities.
Ability to observe and practice safe working habits and maintain safety and security of buildings and systems.
Ability to work in laboratories where animal bodies or parts thereof may be exposed to view of worker.
Required Qualifications and Experience
Education: Bachelor’s degree in engineering, construction or project management, or equivalent practical construction or facilities experience.
Experience: A minimum of three years of relevant industry experience in construction management, building project management, facilities management (e.g. managing renovation projects, space utilization and new construction).
Licenses: Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier. Possess and Maintain OSHA 30-hour Construction card.
Ability to safely lift 50 pounds, unassisted to waist level; Ability to stand, walk, bend, climb, push, pull, stoop, twist, grasp hand tools, climb ladders up to 20 feet with assistance and ten feet unassisted; ability to work on feet for prolonged periods of time; Ability to move through limited access spaces.
Must be able to satisfactorily complete a post-offer physical exam.
Hours: The regular business hours of this position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Hours may vary due to the needs of the College or department. Serve as the primary contact after regular business hours for issues related to special projects. Must be willing and able to work occasional weekends, evenings or holidays as needed, and be accessible and available in the event of emergencies.
Classification and Status: This is a full-time, benefits-eligible, exempt position.
Reporting: This position reports to the Senior Director of Plant Operations.
Classification: Exempt (Salary)
Employment Category: Regular, Full-Time
Work Hours and Days: Monday through Friday, 8:00 a.m. to 5:00 p.m.; hours and days may vary due to the needs of the College and/or department; occasional travel required to meet with vendors, conferences, and other off-site meetings.
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
This job description defines the essential or fundamental job duties of the employment position. It is assumed that employee hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.