Coordinates and directs facilities planning, renovation, and relocation projects for the Getty. Develops space requirements and design criteria with architects to ensure efficient space management and operation and to anticipate long- term needs and technological developments. Analyzes space, logistical requests and solutions for conformity with the Getty's overall goals. Ensures that design, processes, and specifications align with Getty needs and goals. Establishes project budgets and timetables, monitors expenditures and schedules and coordinates meetings with outside contractors, consultants, and personnel affected by the projects. Monitors the progress of work in the field in order to ensure adherence to program and budget. Researches problem areas and recommends cost effective solutions that meet program requirements. Performs complex project management work including all aspects of project management during development, planning, design, construction, and final close-out. This position is required to interface with a variety of departments, including staff, administrators, curators, LA Department of Building and Safety, LA Fire, various professional consultants, contractors, and vendors, etc.
Major Job Responsibilities
Coordinates the project management of large capital and renewal projects including CEQA coordination, preliminary studies, programming, initial design concepts, job start meetings, and keeping campus users informed about project design, activities, and timelines
Develops budget and tracks budget expenditures; oversees and assists in internal reviews and external
Assists in the preparation of documentation required for project approval by management
Prepares and administers project documentation; maintains and organizes capital project files; prepares capital project estimates and manages project budgets; prepares design and construction reports for accounting, contracting, projects and related activities
Conducts project presentations and update reports
Represents the Getty during construction phases of capital projects and regularly interacts with project architects, contractors, project managers, construction managers, internal clients, inspectors and other representatives;
Collaborates and coordinates design and construction activities with Getty departments. Working collaboratively, prepares and may present periodic project reports
Ensures that construction contract stipulations are met and that responsible agencies are kept informed of progress; translates user needs into modifications and ensures that final building specifications are acceptable to the Getty
Conducts and coordinates plan checks; reviews plans, specifications, bidding documents, and cost estimates for capital projects to ensure project constructability and building code compliance
Assists in the development and management of long range planning studies
Performs other project-related and departmental duties as assigned
Strong understanding of Getty aesthetic program and ability to execute work in accordance with standards
Sound knowledge of accessibility regulations
Sound ability to manage architectural projects including interior remodels.
Ability to multitask and execute several simultaneous projects
Coordinates, plans, and evaluates projects using accepted project management methodologies
Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications
Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them
Communicates and explains project methodology and processes to interested groups and team members
Compiles and distributes project information, project status reports, and project budget expenditures
Bachelor's degree in civil engineering, architecture, planning, construction management, or closely related field Architectural or Professional Engineering License preferred
5-8 years of progressively responsible experience in the area of project management related to project development and construction
Knowledge, Skills and Abilities
Comprehensive knowledge of civil engineering, architecture, construction management, structural and mechanical engineering
Demonstrated experience with project management, construction administration, and/or construction management including a thorough knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods.
Demonstrated experience in effective leadership and team management with a proven ability to organize and manage teams, including internal design and operations staff, external contractors and technical consultants, specializing in building construction or renovation.
Thorough knowledge of a wide range of facilities management operations and general knowledge of building codes, laws, ordinances and regulations, and trades applicable to building construction, maintenance, and repair.
Knowledge of architecture, construction management, and mechanical, structural and electrical engineering.
Knowledge of business and fiscal analysis, processes, and techniques related to project management in building, design and construction including an ability to analyze data and make accurate projections and cost estimates using business mathematics and basic statistical techniques.
Ability to read and understand proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance, and produce quality construction drawings and specifications
Strong ability to interpret, communicate, and apply administrative regulations, codes, policies, procedures, and precedents
Working knowledge of office automation and computer applications including AutoCAD; MS Word, Excel, Access, PowerPoint; email/calendaring programs; and financial/accounting programs
Must possess or be able to obtain a valid California driver's license.